Annual Meeting Information

 

NOTICE
2017 ROCHESTER TOWNSHIP
ELECTION AND
ANNUAL MEETING

AGENDA

  1. Clerk – Calls the meeting to order (Pledge of Allegiance)
  2. Approval of agenda
  3. Elect Meeting Moderator
  4. Approval of the minutes of the 2016 Annual Meeting
  5. Clerks report of 2016 financial information- Sandra Passe
  6. Audit Report and presentation of proposed budget for 2018 Sandra Passe
  7. Set levy for 2018
  8. Report by Deputy Tracy Pagel
  9. Set gopher bounty
  10. Review of Roadwork
    1. Rochester/Cascade Joint Powers Program              Jeff Orth
  11. New Equipment                 Brian Mueller
  12. Mayo Woodlands and Meadow Crossing Roads Art Reckinger
  13. Planning and Zoning
    1. Residential Development                 Doug Butler
    2. Right of Way Ordinance Art Reckinger
    3. Speed Laws Art Reckinger
    4. Township Road Signs Art Reckinger
  14. Storm water Management Update Brian Braaten
  15. TCPA update Art Reckinger
  16. Township Picnic & Recognition Dinner Doug Butler
  17. Results of Election Sandra Passe
  18. Other Business
  19. Date & time of next years meeting

In case of bad weather, the election and annual meeting will be held on Tuesday March 21, 2017 at the same time and place as listed above

ROCHESTER TOWNSHIP 2017 ANNUAL LETTER

4111 11th Ave SW, Rochester, MN  507-282-6488

Annual Meeting & Elections:

This Year’s Annual Meeting is set for Tuesday, March 14th beginning at 8:15 pm in the Rochester Town Hall. Election polls open at 5pm and close at 8pmAbsentee Voting will take place Saturday March 11th from 1PM to 3 PM.  In addition to voting, the Annual Meeting provides an opportunity to join our neighbors to review the past year’s activities including the budget.  Also, we will discuss plans for the 2017 work program.  Your input is valued as we implement this program.

New Township Clerk and Maintenance Supervisor

First off, Gary Swenson who was our clerk for 15 years has retired along with Lenny Laures, our maintenance supervisor for 25 years. Gary will stay on temporarily as assistant clerk to help with my training. Gary and Lenny have both done an outstanding job all these years and have left some big shoes to fill!

My name is Sandra Passe and I will take on the role of Clerk. In addition to these duties, I also work full time in research at Mayo Clinic. My husband Chuck and I live on a farm and in my free time I enjoy fishing and horseback riding. I’m enthusiastic about joining the Rochester Township Board and look forward to contributing and giving back to our community. If you have questions, contact me at 507-254-4273. I’d also like to welcome our new maintenance supervisor, Mark Cochran. Mark has worked in the construction industry as a supervisor for close to 29 years and brings a wealth of knowledge to this position. When he’s not working, Mark enjoys spending time with his 3 children and 7 grandchildren.

Winter Operations and Road Maintenance:

Protecting property is a concern of our drivers during the winter snow season, parking of vehicles or trailers on township roads is prohibited, as is the placing of either rubbish or recycling bins on the road pavement. It is also important to have proper placement of your mailbox. This will protect it from damage during snow plowing operations. Trash containers should be placed off of the pavement in your driveway to avoid interfering with plowing of snow.  The containers are at risk of being hit or if the trucks go around them, a snow pile remains for you and others to deal with.   An ongoing issue is driveway markers; please contact our office before you put anything in the township right-of-way.

Storm Water Management:

Annually the Township is required to update our MS4 Storm Water Management Plan that is aimed at reducing runoff and pollution. We can all contribute to the success of our plan by reducing the use of yard chemicals, regularly pumping septic tanks (every 2-3 years), proper disposal of toxic chemicals/hazardous waste, etc.  Rain gardens have been shown to be effective for reducing runoff. Contact the Olmsted County Public Works Department at 285-8231 for information and advice.

Mowing Township Ditches

Native prairie grasses and flowers in our ditches play a critical role in providing habitat for wildlife (cattails for Red-winged Blackbirds, Milkweed for monarch butterflies, etc.), increase water filtration, catch snow and help take up excess water runoff. It’s important to not disturb these plantings from late April through early August. If you have wildflower plantings and do not want us to mow, please call us early spring and send an email to passesa@mnstate.edu informing me of your location. I contacted the DNR and there’s a program “Roadsides for Wildlife” that provides yellow 10 x 13  “No Mowing” signs free of charge. Please send me your name and address so I know how many to order.

Fire Protection:

We continue to receive fire protection service from the city of Rochester. This purchased service has a beneficial effect on our insurance rates and contributes to the health and welfare of our community.

We’ve had a smaller amount of snow this winter compared to last season. This lack of snow can increase the chance of grass and wild fires. The DNR website states a burn permit is required if there is less than 3 inches of snow on the ground. Spring fire restrictions take effect after the snow melts and open burning is restricted until vegetation turns green. DNR reminds us that 98% of fires are caused by humans. Residents can call the Township Hall to request a burn permit.

Right-of-Way Reminder:

If you are planning any work in the Township Road Right-of-Way, (33′ on each side of the road centerline) you must contact the Township or a Township Supervisor before beginning work.

Town Hall Utilization:

The Town hall may be available for meetings. Call Sandra Passe, 254-4273 if you’d like to reserve the hall.  Also contact me if you’re interested in the position of assistant clerk!

Sheriff Protection:

Our thanks go out to Deputy Tracy Pagel for keeping our township safe this last year.  Deputy Pagel attends each Board meeting and updates us on all township calls the sheriff’s office has responded to in the previous month.

We are all fortunate to live in a community with low crime rates, but it’s also important to stay vigilant. In our day-to-day lives, it’s easy to take routine activities for granted. If you see any suspicious activity, someone or something that doesn’t seem quite right, do not approach a suspicious vehicle or person, instead report it to our local law enforcement. If it is not an emergency call the dispatch center at 507-259-8154, if it’s an emergency call 9-1-1. It’s up to each and every one of us to help support our local law enforcement officers and keep our community safe.

911

 

 

NOTICE
2016 ROCHESTER TOWNSHIP
ELECTION AND
ANNUAL MEETING

The Citizens of the Town of Rochester in the County of Olmsted and the State of
Minnesota who are qualified to vote at General Elections are hereby notified of
The Annual Town Election. The election will be held at the Rochester Town Hall
which is located at 4111 11th Avenue SW, in said town the 8th day of March, 2016
between 5:00 P.M. and 8:00 P.M. for the purpose of electing a supervisor for 3 year term and a clerk/treasurer for a two year term. The annual meeting will be held on this date at
the same location at 8:15 P.M. Absentee Ballot may be obtained by calling
421-9431 or email garyaswenson@live.com from February 16 thru March 7. Absentee voting is also available on the Saturday prior to the election at the town hall from 1-3 pm.
The tax levy for the 2017 year and the general business of the Town will be discussed.
In case of inclement weather, the meeting and election may be postponed until the
third Tuesday in March at the same times.

/s/ Gary Swenson, Rochester Township Clerk/Treasurer

 

ROCHESTER TOWNSHIP 2016 ANNUAL LETTER

Annual Meeting & Elections:

This Year’s Annual Meeting is set for Tuesday, March 8th beginning at 8pm in the Rochester Town Hall. Election polls open at 5pm and close at 8pm.  Absentee Voting will take place Saturday March 5th from 1PM to 3 PM.  In addition to voting, the Annual Meeting provides an opportunity to join our neighbors to review the past year’s activities including the budget.  Also, we will discuss plans for the 2016 work program.  Your input is valued as we implement this program.

 

Road Maintenance:

As always during the winter snow season, parking of vehicles or trailers on township roads is prohibited, as is the placing of either rubbish or recycling bins on the road pavement. The latter must be placed off of the pavement in your driveway to avoid interfering with plowing of snow.  The containers are at risk of being hit or if the trucks go around them, a snow pile remains for you and others to deal with.   Another issue we keep dealing with is driveway markers, please contact our office 282-6488 before you put any in the township right-of-way.

 

The largest budget item is “road maintenance”. Since 2004, Rochester Township and Cascade Township, have shared the cost of maintaining a combined total of 61 miles of roadway.   The road maintenance budget includes the cost of equipment, sand & salt, culverts, resurfacing materials and staff time.  Sharing these expenses is managed through a cooperative arrangement called a Joint Powers Agreement. This relationship continues to be very cost effective.

 

This past year, the Rochester Town Board devoted a large portion of our road paving budget to repairing and putting on the second lift on Mayo Woodlands Road and Glencroft Ln SW.   This should have been done by the developer as part of the development agreement, but the developer was in default so the Township did it and placed liens and assessments against some un-sold lots in order to get reimbursed.

 

Police Protection:

In 2016 Deputy Miller will be on another assignment we want to thank him for 4 years of service in our township and wish him the best in his new role with the department.  Come to the Annual Meeting and meet our new Deputy -Tracy Pagel.  She can be reached, for non-emergency matters, through County dispatch at 328-6800. For emergencies, call 911.

 

Fire Protection:

We continue to receive fire protection service from the city of Rochester. This purchased service has a beneficial effect on our insurance rates and contributes to the health and welfare of our community.

 

Storm Water Management:

Annually the Township is required to update our MS4 Storm Water Management Plan that is aimed at reducing runoff and pollution. We all can contribute to the success of our plan by reducing the use of yard chemicals, regularly pumping septic tanks (every 2-3 years), proper disposal of toxic chemicals/hazardous waste, etc.  Rain gardens have been shown to be effective for reducing runoff. Contact the Olmsted County Public Works Department at 285-8231 for information and advice.

 

Right-of-Way Reminder:

Are you planning work to be done in the Township Road Right-of-Way, (33′ on each side of the road centerline) call a town supervisor before you start.

 

Town Hall Utilization:

The Town hall may be available for meetings, etc. Call Gary Swenson, Clerk at 421-9431.  Call me also if you might be interested in the position of clerk/treasurer for the township in the future.

www.rochestertownship.com